Saved lists

A saved list is an audience you make yourself: the people going on a retreat, a new volunteer team, or guests to follow up. Once saved, it appears under Audience in the composer, beside the ministry lists.

When to use this

• You write to the same small group more than once.
• The group doesn't match a ministry or a tag.

Make a list

1. Open Messages › Saved lists.
2. Give the list a clear name, such as "Fall retreat drivers".
3. Optionally start from a ministry list and trim it, rather than starting empty.
4. Add a line about what it's for, so colleagues know whether to use it.
5. Search for people under Add people and add them one by one. Remove anyone with the × on their name.
6. Select Save list.

Write to a list

Select Write to it beside a saved list, or choose it under Audience in the composer. Everything else works as usual: consent, guardian copies and quiet hours still decide who receives.

Edit or delete

Select Edit beside a saved list to change its name, description or people, then Save changes. Delete removes a list you no longer need; the people in it stay exactly as they are.

Members and downloads

Your lists and who is on them, below the saved lists, shows every list you may use. Ministry leaders see only their own ministries' lists.

1. Select Members beside a list to see who is on it, with their contact details as your permission allows: in full, or masked with Reveal (each reveal is logged).
2. Select Download CSV to download the list, if your permission and the church's sharing settings allow it. Every download is logged with who, when, which list and how many rows, and it never includes addresses, birthdays or consent evidence.

See Who can see what for the rules.

Good to know

• Ministry leaders can make sub-lists only from their own ministry's members. Combining two ministries' lists needs the communications lead.
• A saved list is a convenience, not permission. Someone who has opted out stays out, even on your list.
• Saved lists are kept in your browser in the sandbox.

Top tips

• Name lists with what and when ("Spring outreach, guests") so old lists are easy to spot and tidy up.
• Starting from a ministry list and trimming it is faster than building from scratch, and less likely to miss someone.
• For a group you'll write to for years, ask for a tag in People instead: tags stay up to date as people come and go.